Helpful Hints

How To Run A Golf Tournament

Start With Proper Planning Charitable and fundraising golf tournaments come in all shapes and sizes – from the elementary school or church fundraiser scaling up to a corporate or healthcare initiative that gains millions in support. It is important you learn how to run a golf tournament effectively from the very beginning. Whatever the volume of your events – a few friends or associates gathered from all over the world – planning a charitable golf tournament is much more than going to the local course, gathering a few prizes and gifts and wishing for a successful venture. Don’t Start With Golf Course Selection Starting a charity golf tournament requires a great deal of organization and research. A majority of leaders who put on the golf tournament are asked by their company or organization they support to help plan a charity golf event. Many non-profits ask someone on their staff to start the golf event, and many times it is the first time they have planned an event and they don’t know much about golf or what excites charity golf tournament participants. The golf event organizer must start to research and plan for their charity golf tournament as soon as possible… Read more »

Planning a Charity Golf Tournament

Planning A Charity Golf Tournament

Planning a Charity Golf Tournament for your church or school or something larger like a corporation or higher fundraising calling? Contact our golf event coaches for FREE to get Charity Golf Event registration and software opportunities unlike anywhere else. Planning a Charity Golf Tournament requires a great deal of organization and research. A majority of Charity Golf Tournament organizers are asked by their company or organization they support to help plan a charity golf event. Many non-profits ask someone on their staff to plan the golf event, and many times it is the first time they have planned an event or don’t much about what excites Charity Golf Tournament participants. The golf event organizer must start to research and plan for their charity golf tournament as soon as possible to attract players and sponsors. Perfect Golf Event offers an easy method for planning a Charity Golf Tournament, including the Charity Golf Event template software. Planning a charity golf tournament is crucial for the success of their upcoming golf event, and any future tournaments that may follow. A golf event organizer will have to quickly become familiar with assembling a planning committee, choosing a golf course and managing details such as… Read more »

Charity Tournament Golf Course Selection

Many Factors Exist For Course Selection In A Fundraising Golf Event Organization Beyond Just Course Quality There is more to choosing the correct golf course selection for your charity golf tournament than just the quality of the golf course, but it’s a big factor. Of course, any sane golfer would prefer to play Augusta National more than Goat Hills, and that “it” factor is sure to be a priority in developing a successful event year over year. Golfers will remember their experience ultimately because of the time spent between the first tee and 18th green. It may be because the course is famous, well manicured, seldom available for the clientele you’re focused on or it lends itself to successful, fun competition. Or maybe it’s just who they’re playing with during that five hours. The first order of business when organizing is to get at least three proposals from courses based on the event’s needs and budget. The ultimate goal is always to raise as much money as possible for the cause. Choose the golf course selection that fits your bill at least six months in advance when possible and begin the negotiation process. One thing to remember in today’s climate… Read more »

Charity Event Signs And Banners

Charity Event Signs And Banners

Provide Exposure to Sponsors and Supporters Golf tournament sponsors expect to receive exposure for the money they contribute to your golf event.  The best way to please them is through sponsor signs and banners.  Signs and banners should have the companies name or logo and their sponsor level.  It is very important to provide the best possible signage options that fit within your budget.  All signs should be a minimum of 18”x 24”, banners a minimum of 2’x 6’ and both printed in full color digital quality.  Sponsors that have contributed more money to the event should receive larger and more prominent signage.  For instance, your presenting sponsor would receive a 3’x 6’ custom banner, while your title sponsors would receive one (1) or two (2) 24”x 30” signs and your hole sponsors would receive one (1) 18”x 24” sign.  Golf tournament sponsors expect to receive exposure for the money they contribute to your golf event. The best way to please them is through sponsor signs and banners.  Each sign or banner should have the companies name or logo and their sponsor level.  It is very important to provide the best possible signage options that fit within your budget.  All signs… Read more »

Developing a Sponsorship Plan

Developing A Golf Sponsorship Plan Most charitable golf tournament organizers have little experience running a golf tournament. For many, when beset with the responsibility to run the event for a business, church or fundraising campaign, their eyes glaze over, they break into a sweat and they don’t know where to begin. However, most people who are tasked with organizing the event often have a business acumen on how to drive money in the right direction. Building a solid sponsorship plan is essential to creating a successful event in Year 1 and beyond. Sponsor dollars are the lifeblood of your event, with the money raised from selling golf sponsorships enabling the event to make a profit. Selling individual golf slots will cover the expenses associated with your event, but filling your sponsorships will guarantee success, all the way from Corporation X as the title sponsor to a lesser contribution such as Joe’s Concrete sponsoring a par-3 hole. Constant communication internally and externally with potential sponsors, such as presenting sponsorship packages or communicating via email and letters, is a consistent way to work through the campaign. The key to selling golf sponsorships is to understand how to market your golf event to… Read more »

Post Charity Golf Event Wrap Up

Post Charity Golf Event Wrap Up

Wrap it Up Congratulations!  You have made in through event day.  Now you must begin to wrap up this year’s charity golf event and begin looking to next year.  Use the wrap up as a way to sustain the momentum from your event and carry it right into next year’s tournament. Here are a few things that need to be done after your event: Clean Up – Do not leave the golf course a mess.  Do a walk through after your event and make sure everything has been picked up. Committee Evaluation Meeting – Within 2 weeks of your event you should schedule a follow up committee meeting to discuss areas of your charity golf event that went well and areas that will need improvement.  You should also review your budget, profit numbers, and discuss how to retain your sponsors for next year. Pay the Bills – Make sure to pay all of your bills on time.  The golf course and your vendors will appreciate it, and be ready to get to work when you come calling next year. Pick Up Sponsor Signage – Most sponsor signage can be used for several years.  Make sure you tell the golf course… Read more »

Raise More Money at Your Fundraising Golf Event

  Sell Super Tickets to Raise More Money at Your Fundraising Golf Event Add an exciting new component to your fundraising golf event, a Super Ticket. Golfers purchase them on their golf registration form to gain entry into a putting contest and a raffle to take a shot at $100,000 or $1 Million depending on the Super Ticket you offer. Bundle two mulligans as well. Most events sell the Super Tickets for $25-$50 to raise more money. Carnival Cruise $100,000 Shot Raffle View Package! For example, if you offer the chance to putt for a golf vacation to Pebble Beach and a raffle entry to take a shot for a $1 Million, the Super Ticket package costs $895. If the putting winner makes the putt or the raffle winner make the $1 Million shot, we pay the prize. Sell this Super Ticket for $50. If 75 golfers purchase the Super Ticket, you raise $2,555 ($3,750 minus the package cost of $795). Plus, you can sell a sponsorship for the Super Ticket to raise even more money for your fundraising golf event . Also make sure to view our Ryder Cup super ticket package which, for a limited time, costs $895. Pebble… Read more »

Fundraising Golf Events

Different Formats to Raise More Money For Golf Events The majority of fundraising golf events offer the same format – a 4-player scramble. It is a popular format since it allows players of different skill levels to play as a group and compete. The scramble format provides a congenial atmosphere as players move along as a group during the day. The format provides for easy scoring after the event and no need for handicaps. An organizer focusing on fundraising golf events should consider offering a golf event format that differs from a standard 4-player scramble so their event stands out from the other events in your area. One option is to add a Shootout to your fundraising golf event. With this format, the players closest to the pin on the par-3 holes qualify for a Shootout to be held immediately after your event. The Shootout can be for cash ($100,000 and $ 1 Million Shootouts are available as insured contests) or a prizes (gift certificate, travel vouchers and sports tickets are popular). You can hold the Shootout on a hole that finishes near the clubhouse so everyone can gather and watch. It creates excitement and players and sponsors will enjoy… Read more »

Choosing The Right Golf Course

Choosing the Right Golf Course for a Fundraising Golf Event! Choosing the right golf course is one of the most important parts in creating a successful golf tournament. Golfers will remember your event in part by their experience on the golf course. Make sure you choose the right course to keep participants coming back year after year. Get at least three proposals based on your needs and pick the course that best fits your event needs. Begin choosing the right golf course early and negotiate your deal at least six months in advance when feasible. Both private and public courses want events so consider both. Things to consider when looking for a golf course include: 1. How far will golfers have to travel to attend the event? 2. Does the golf course offer adequate space for a parking, registration and your awards reception or dinner? 3. Can your golf course provide referrals from other events that have had a good experience? 4. What is the overall cost and does it allow you to charge enough for your event to raise money? Once you’ve finished choosing the right golf course, decide when to hold your event. The time of year and day of… Read more »

Sample Event Budget for a Fundraising Golf Event

A successful fundraising golf event budget requires solid planning. Below are same revenue and expense categories for a fundraising golf event. While some of the items may not apply to your event, this is a good start. A golf tournament planning template for you to use. One important reminder is to account for all your projected expenses before you set your costs for playing or sponsoring your golf event budget. This will help you achieve your financial objectives. Perfect Golf Event helps thousands of event organizers plan and promote their fundraising golf event budget. If you have questions on setting up your budget, contact info@perfectgolfevent.com and one of our Golf Event Coaches will be glad to help. Sample Tournament Golf Event Budget Revenue Categories: Players Title Sponsor Presenting Sponsor Gold, Silver, Bronze Sponsors Hole in One Sponsor Putting Contest Sponsors Long Drive Sponsor Closest to the Pin Sponsor Breakfast or Lunch Sponsor Reception Sponsor Player Gift Sponsor Awards Sponsor Hole Flag Sponsors Pin Flag Sponsors Mulligans Raffle Silent Auction Donations Guest Tickets Expense Categories: Golf Green Fees Cart Range Balls Meals Beverages Player Gift Team Prizes Signs and Banners Website Marketing Materials, Printing, Postage Committee Meeting Expenses Golf Course Service… Read more »

golf tournament committee charity

Golf Tournament Committee

Golf Tournament Committee Best Practices Every successful event has a golf tournament committee. Your golf tournament committee should be made up of motivated individuals who have more than a casual interest in your cause. Seek out business people whom have contacts outside of your organization’s network, this will help to secure more sponsors. Every successful event has a golf tournament committee. Your golf charity committee should be made up of motivated individuals who have more than a casual interest in your cause. Seek out business people whom have contacts outside of your organization’s network, this will help to secure more sponsors.  Read this helpful article about why Golfers Will Remember Their Arrival Gifts. Below are several tips for running a successful golf tournament committee: Be selective.  Don’t accept every applicant for the golf charity committee.  Choose your committee members based on their network of contacts and past experience with charitable organizations. Before accepting an application, tell prospective members what will be expected of them.  (e.g. 4 hours per month and regular, mandatory, committee meetings)  You might lose a good candidate, but you will know that they would not have devoted enough time to the golf tournament committee. Prepare an agenda and distribute… Read more »

golf tournament registration

Golf Tournament Registration

Golf Registration Tools With more than 300,000 non-profit and sponsored golf events held annually – and growing – throughout the United States, PerfectGolfEvent.com provides economical, highly efficient one-stop shopping to organizations searching for guidance on how to organize a charity golf event, particularly golf tournament registration tools via the easy to use software. Supported by a national network of experienced Golf Event Coaches, Perfect Golf Event assists non-profits, corporations and other entities looking to organize, manage and market a fundraising golf event. This makes the often painful development of a golf registration tool so much simpler. In its first year, 2015, Perfect Golf Event began a successful track record as a premier organizational resource on how to develop golf tournament registration for a charity golf event, whether it be fundraising, corporate or sponsored golf tournaments. Two successful events in late summer 2015 displayed the ability to deliver a unique golf registration experience that invigorates the event, creates maximum participation and, ultimately, generates the most funds for the organization. This process includes how to organize the event with tournament software that makes the event smoothly. The May 22, 2015 $1 Million Luxury Shootout for Loyola Academy in St. Louis awarded a… Read more »

Forming A Charitable Golf Tournament Committee

An Organized Committee Vs. One Organizer Is Essential For Planning A Charitable Golf Tournament Charity golf tournaments, much like any successful business or corporation, aren’t run by one individual. It’s a team effort, with the tournament chairman working with and delegating responsibilities to qualified and dedicated individuals. The golf tournament committee is essential to building a tournament that exceeds expectations on an annual basis. This group should have more than a casual interest in your cause. Seek out business people with contacts outside of your organization’s network, thereby opening avenues to secure more sponsors. As the fall season is upon us, now is a good time to organize a committee – far in advance of the event. This can be done by weighing the responsibilities and choosing among business associates, church or those from social connections. Begin discussions around football games and youth sports attendance. It’s best to get a start now.

GOLF TOURNAMENT MANAGEMENT FOR CHARITABLE EVENTS

Golf Tournament Management For Charitable Events

Golf Tournament Management Expert Guidance Golf Tournament Management is an essential element for taking your charitable or corporate golf tournament from good to great. Instead of relying on a small group of volunteers – with one drawing the short straw or volunteering to take the lead role – let professionals who oversee golf tournaments on a regular basis do the on-site work and confer with the host committee. Event organizers may require special requests or have different expectations toward services that are provided by a third-party group that regularly plans these types of events. Many offer a customized Golf Tournament Management package to help assist in every facet of running a golf event, from registration, tee times, sponsorship organization, course features and format to innovative side contests. This personally tailored golf event outline covers all the logistics surrounding the tournament and tasks that must be completed. Often, the organization that sets up the event for you will provide a contact person in advance and during the tournament – many times visiting on site if it requires that level of engagement. The company’s representative will work with the local group from afar well in advance of the event and then schedule… Read more »

selling golf sponsorships charity event

Selling Golf Sponsorships and Golfers

Sponsor dollars are the life blood of your event.  The monies raised from selling golf sponsorships are your profit.  Selling individual golf slots will cover the expenses associated with your event but, filling your sponsorships will guarantee your tournament as a successful fundraiser. The key to selling golf sponsorships is to understand how to market your golf event to prospective sponsors.  As a tournament organizer you must understand why companies would contribute to your event and what they get in return. Why companies would support your event: To get more business To gain more exposure To give back to the local community To entertain clients To meet prospective clients They have a relationship with the tournament organizer(s) – This is the #1 reason How to sell golf sponsorships: Selling golf sponsorships means more profit for your event.  Create several sponsorship options for companies to buy and provide the marketing value for each sponsorship option.  Following are several bullet points to guide you through the process of selling sponsorships. Planning a golf tournament? Contact our golf event coaches for FREE! Recruit a sponsor committee – Companies are more inclined to sponsor your event when asked by someone they have a previous… Read more »

Top Fundraising Golf Event Contests

  Add contests to your fundraising golf event for several reasons. First of all, contests are fun for your participants and help create a great atmosphere during your charity golf event. The more fun players have, the more likely they are to return next year.  Contests also create sponsorship opportunities that will raise more money for your organization.  

Top 12 Golf Tournament Player Gifts

OGIO® – Chill 6-12 Can Cooler Chill out and enjoy much-deserved downtime with this cooler that serves up 6-12 cans of pure refreshment. Vice Tour Golf Balls The Vice Tour golf ball is optimized for consistent ball flight. It has a great combination of long carry and minimum dispersion. Excellent greenside control and gentle feel. Weekend Warrior Golf Kit This fresh golf kit is ideal for the golfers that want to have a little fun. The Weekend Warrior Golf Kit is the perfect package to purchase for your player goodie bag.. Port Authority® 24-Can Large Cube Cooler With room for 24 cans and more, this large cube cooler features an adjustable web carrying strap and shoulder pad for easy transport. Country Club Sox Headcover The Country Club Sox Headcover is a 16″ knitted headcover with a 1 color retro style pom-pom. Add something new to your golf event by offering these at registration! Bargain Ditty Bag Kit The Bargain Ditty Bag Kit is a great kit which includes a golf ball, matchbook tee holder, 5 tees and a plastic ball marker all packaged in a zipper pouch. Nike Shoe Tote A zippered, open compartment with mesh panels delivers breathable protection… Read more »