How to Run a Successful Golf Tournament
START WITH PROPER PLANNING
Charitable and fundraising golf tournaments come in all shapes and sizes – from the elementary school or church fundraiser scaling up to a corporate or healthcare initiative that gains millions in support. It is important you learn how to run a golf tournament effectively from the very beginning. Whatever the volume of your events – a few friends or associates gathered from all over the world – planning a charitable golf tournament is much more than going to the local course, gathering a few prizes and gifts and wishing for a successful venture. Here are a few questions you should ask yourself:
- What are my main goals? An example goal may be to raise $10,000 or to develop better relationships with potential customers.
- Do I have enough support to accomplish my goals? Not only will you need players and sponsors for your event, but your golf tournament committee is very important to the success of the event.
- How will I get the word out about the event? This is where Perfect Golf Event can help!
Charitable golf tournaments can no longer live solely on posters, paper scoreboards and word of mouth. In today’s instant gratification world of technology, charitable golf tournament organizers need to begin with a golf event website that offers information about anything and everything involving your event. Perfect Golf Event offers free websites for golf event organizers and it only takes minutes to setup.
GOLF COURSE SELECTION
After the planning is started and your goals have been set, it is time to select a golf course. The quality and prestige of the golf course is an important factor, but the course you choose must be within your budget. We always recommend you get proposals from multiple courses and be ready with a Golf Course Checklist.
There are some great courses run by companies like Troon Golf that will help you select a date and property. Golfers will remember their experience ultimately because of the time spent between the 1st tee and 18th green.
⇒Be selective. Don’t accept every applicant for the golf charity committee. Choose your committee members based on their network of contacts and past experience with charitable organizations.
⇒Before accepting an application, tell prospective members what will be expected of them (e.g. 4 hours per month and regular, mandatory, committee meetings). You might lose a good candidate, but you will know that they would not have devoted enough time to the golf tournament committee.
⇒Prepare an agenda and distribute it to each committee member before meetings. Have extra copies available just in case. This will help to keep the meetings on schedule and will keep golf charity committee members’ attention on the agenda.
⇒Assign definite, challenging and reasonable tasks to each charity committee member that will provide benefits to the charity golf event. Each task should be assigned with a goal and a completion date.
⇒When assigning tasks to golf tournament committee members, emphasize the importance of their task in relation to tasks other committee members are working on.
⇒Golf tournament committee members must be active contributors to the group. The presence of any members who do not meet objectives or who do not contribute should not be on your committee.
⇒Use the committee members for guidance on how to run a golf tournament. If they have experience in the area, they can likely assist you with coming up with ideas!
FUNDRAISING GOLF EVENT CONTESTS
Add contests to your fundraising golf event for several reasons. First of all, contests are fun for your participants and help create a great atmosphere during your charity golf event. The more fun players have, the more likely they are to return next year. Contests also create sponsorship opportunities that will raise more money for your organization.
For example, hole-in-one contests are a great way to expand your sponsorship opportunities. You offer a hole-in-one sponsorship to help cover the cost of the hole in one insurance. Allow your sponsor to setup a tent on the par 3 hole on the day of the event so they can interact with the players. A win-win situation for your event and the sponsor!
LEARN MORE ABOUT HOW TO RUN A GOLF TOURNAMENT
With more than 300,000 non-profit and sponsored golf events held annually – and growing – throughout the United States, there is a growing need for golf tournament ideas and for guidance on how to run a golf tournament. Luckily, whether this is your first time planning a charity golf tournament or if it is held annually, the hard work of organizing will carry on through succeeding years.
Perfect Golf Event is organized to help golf event organizers have a more successful golf event and raise more money through technology, innovative formats and exciting fundraising contests. We assist groups looking to organize, manage and market a fundraising golf event, beginning with a free service and scaling up. Organizations benefit in three main areas: attracting more players, selling more sponsorships and ultimately raising more money.